Author Archives: matrixedit

About matrixedit

I am a freelance academic editor and writer with a doctorate from the University of Iowa School of Journalism.

Dissertation writing: inscribing a newly created “author in the text” while we create ourselves anew as academics

One of the issues new dissertation writers must address, but which is rarely if ever discussed, is the extent to which writing a dissertation (or, for that matter, any other text) involves creating a new self who is inscribed into the text. That “author-in-the-text” is not, of course, our complete selves nor does it in any way even remotely reflect the fullness of our various subjectivities. Rather, that author-in-the-text who successfully jumps the dissertation hurdle is the person who has proven that she can join the world of academia as a fully credentialed scholar, particularly in her chosen field. The subject she inscribes into her dissertation has a certain degree of confidence and authority, but she respects those who have come before her (e.g., in her literature review) and honors the members of her dissertation committee by demonstrating her knowledge of THEIR work, to the degree it is relevant to hers. The voice with which she speaks is knowledgeable of what has come before, but she has some new ideas and research to add to that. And she is able to take on the mantle of the scholar.

We all have many personas (or subjectivities), of course, who come out in different contexts. There is the persona who has fun with her friends and may in fact be a “stitch” — the “class clown,” so to speak. There is the lover, the friend, the spiritual person (if that is important to her), perhaps “the poet” or “artist,” and even the political activist. Then there are the subjectivities that accrue to us through our positions within race, gender, sex, ethnicity, ability, and class backgrounds (as well as other forms of intersubjectivity).

Although to some extent the “political activist” has been given some room to enter academic discourse (a very SMALL room), none of the other personas are admitted. And the subjectivities that we have acquired through our political and social positions remain suspect.

In the effort to eliminate those “verboten” subjectivities, all too often dissertators squeeze the very life out of their writing.

Those who enter academia from the margins come into that academic world as strangers to it. We have to learn a new language, a new way of thinking about the world, a new set of behavioral rules, and particularly a new set of rules for thinking and writing. It is all very strange to us. Flipping an analogy from Clifford Geertz, we are natives “going academic,” rather than academics “going native.” In the process of finding our way in this strange land, we become uncomfortable with it, long for our old ways of thinking and being in the world. Even if we have been academics before (such as I was when I got my master’s in English), when we enter into a field that is primarily sociological, we are often lost. Nothing looks familiar, and very little seems like fun. Why are we doing this? Why are we subjecting ourselves to this strange new world?

Note the word “subjecting.” When we identify ourselves as subjects — as subjects in a sentence, so to speak — we are at the helm, in control, the subjects of our destinies. We knew our old world. We knew how to be in it. We knew how to be subjects rather than objects.

But in order to become subjects in this new world we have to rewrite ourselves into the texts of our academic work. Coming from the margins is particularly difficult, because there is so much in academia that is an anathema to the cultural positions we once enjoyed. We have to be rational rather than intuitive. We have to write in a linear, logical way, using a new vocabulary and following a relatively confining “map.” We have to prove to those who hold the power that we are worthy subjects.

In order to do that, we have to SUBJECT ourselves to this new culture. We have to “go academic” and let go of our native culture. What seems completely rational from the point of view of our “native cultures” is denied by academia. If it is not relegated to the garbage heap, at the very least it is seen as “less than” the academic way of being in the world and thinking about it.

This can be a very painful process. We don’t want to let go of our native positions, nor should we. What would be the point of bringing people from the margins into the center if we end up being just like the people who are already there?

And so we struggle, constantly, with the urge to give up and walk away. The problem becomes: how do we maintain our original, native culture while we inscribe ourselves into our work as academics? Sometimes the process just hurts too much. It feels just too damn hard!

Renato Rosaldo, in the book, Culture and Truth, the Remaking of Social Analysis, offers a whole lot of permissions, most particularly because Rosaldo quotes from a wide variety of different kinds of texts to make his points. One of my biggest problems when I was writing my own dissertation was the feeling that I had to somehow legitimize what I have to say before I can say it. And often the problem is that what I have to say cannot be said within the normal rules of academic discourse.

Anya (my daughter) once gave me a book for Christmas, a collection of writings by women on war. One of the articles discusses how the techno-strategic discourse of nuclear defense excludes human subjects, makes nuclear missiles into the subjects that are to be “protected.” So that any reference to human subjects – the subjects of normal moral discourse – is illegitimate. The two forms of discourse are completely incompatible. The two have completely different referents. Within techno-strategic discourse, it is conceivable to have a “survivable” nuclear war, because the survivors are whatever nuclear weapons remain.

Rosaldo speaks of border crossings, of multiple cultural identities and subjectivities, of the insights that the powerless and subordinate may have into the powerful and dominant, of what the “weak” may have to say of the “strong.” Of incompatible narratives coexisting.

Clearly there are some narratives that must be buried. Some narratives are morally untenable.

I grew up as a nomad, with no particular community or set of identities, except, perhaps, for whatever community my family itself found in being different. There is a good deal about me that is “American,”’held onto tenuous indeed. However strong they may have been for her, they have not been passed on to her children.

I have no deep emotional ties to my own siblings. Though we have endured much trauma together.

I followed in my father’s footsteps, so to speak, in my adulthood. I have continued to be a nomad. I have refused roots; refused a history. I have sought freedom from my past. I am getting to be a bit old for that now.

Interestingly, in my search for freedom I also sought a community – a community of like-minded spirits. That community has been elusive. I touched it temporarily in Iowa City. A community of politically-committed intellectuals with imagination, striving to make sense of the world while trying to improve upon it. But it is impossible to find community in Iowa City because its population is so transient.

This is a rather roundabout way of getting to what I wanted to say about myself in the first place. And that is to my sense of intellectual homelessness. In a way I have repeated in my intellectual life the nomadic existence of my biography. I belong to no discipline. I stand in the border zones. Intellectually, I am like Rosaldo’s Chicano. Intellectually, I grew up in an Eden of art and literary studies, a writer of fiction, concerned with form, esthetics, beauty; I moved to the “real world” of journalism, history, sociology, anthropology; I’ve come back again to literary studies, armed with sociological and political concerns.

I suppose it is my intellectual homelessness that enables me to speak from the border zones, from the territory where the disciplines merge into one another. Borders have become my home. My home is wherever I am.

We have heard stories about the anthropologist “going native.” I wonder. Can a native “go anthropologist”? The anthropologist learns the language, ritual, customs, culture, of his/her subjects; then interprets them for an academic audience. Suppose we have a “native” learn the language, etc., of academia, and then return home to tell his/her community about the strange practices of academics. What could academics learn from such an exercise? Suppose an academic were to try to look at his/her own cultural practices from the point of view of his/her subjects of study?

Can the native “go academic” without losing his/her original identity? That is the question for those of us who have been at the margins and have entered academia, like Rosaldo as a Chicano, like nearly all women, and certainly all people of color. Learning academic discourse changes us; it makes the unthinkable thinkable. We have to acquire a different subject position, and that transforms us; yet we can never become one with the dominant class, one with Anglo-Eurpopean men. We no longer belong to the place where we came from; we will never find ourselves at the center, either – although it is questionable whether we desire that position anyway.

In some ways I think there is greater freedom in the margins. In order to be in the center you have to follow the rules that define the center. Becoming a critic automatically places you on the outside. Though of course there are centers of criticism, e.g., white Marxist males; in this case marginal positions are chosen by groups who otherwise occupy center stage. The difference is that marginalization here is a matter of choice; the men can return to the center at any time, are likely to be welcomed as prodigal sons.

Things fall apart.

The center cannot hold.

(Or something to that effect, from Yeats’s The Second Coming.)

What rough beast slouches toward Bethlehem to be born?

The center is disintegrating, and that is scary to those who have always occupied it.

The academic writing from the margins in order to eventually locate herself in the center of academia is constantly engaged in a balancing act: she must hold onto the special subject positions that she has acquired from living in the margins in order to maintain the special viewpoints that she brings into academia, for what else is the point of diversity? At the same time, in order to take on the mantle of the “credentialed scholar,” she must speak in an alien voice. She has to “go academic” while at the same time holding fiercely onto the person she was before she entered the academy. It is a challenge fraught with peril.

And I think that this, often, is the source of greatest anxiety for those attempting to enter academia from the margins — an anxiety that can cripple at worst and “constipate” (in terms of the flow of writing) at best. The linguistic structures that emerge from this battle all to often are cramped, confusing, ambiguous, and convoluted; worst of all, the process can “kill” — at least, kill the will to go on.

Committee members and dissertation advisers are gatekeepers, and as such they must learn to watch for the ways in which those who enter the academy from the margins can be destroyed by it. That is, if they are truly committed to diversity.

“Life in Balance” time management application

One of my brothers and I may be developing an application that will help people to not only organize the “getting and spending” and maintenance aspects of their lives, but also help people to work toward a “life in balance,” where they will be able to do more of what they WANT to do and less of what they believe they HAVE to do. Also important: a goal of this is to help creative and ADHD types translate more of their brilliant ideas into actual accomplishments. AND at the same time fulfill more of their spiritual and relationship needs. (Ok, so I am imagining something close to heaven…that’s just my crazy, highly imaginative brain at work.)

This is a very exciting project, and perhaps I am too eager (my brain imagines a world in which it has all already come to fruition, without any thought to the very real obstacles we will likely encounter along the way) to announce this. But I can hardly contain myself!

Please let me know if you would be interested in participating in testing the product as it is developed (oh I am SO “jumping the gun” on this! — I don’t even know if my brother can translate my ideas into code!).

I can’t give more details as this is a public page. But if you are a person who finds existing time/work/project management software (and the paper versions that preceded them) extremely frustrating and generally useless, this could be the very thing you need.

I can’t make any promises that this will actually come about. But knowing that there are lots of people interested can keep the incentive to work on this high at the top of my own “to do” lists.

If you are interested, please complete this survey. All questions are optional, including contact information. However, if you are interested in participating in beta tests of this application, you will need to supply your contact information and answer all questions.

You may also post general thoughts  about this idea below.

“Throwback Thursday: Back-to-School Beatitudes–10 Academic Survival Tips” (Crunk Feminist Collective)

Here is a terrific collection of academic survival tips for the “target audience” of my business and this blog from The Crunk Feminist Collective

Samples (QUOTED):

  • Be confident in your abilities.
    • If you feel like a fraud, you very likely are suffering from impostor syndrome, a chronic feeling of intellectual or personal inadequacy born of grandiose expectations about what it means to be competent. Women in particular suffer with this issue, but I argue that it is worse for women-of-color (particularly Blacks and Latinas) who labor under stereotypes of both racial and gender incompetence. The academy itself also creates grandiose expectations, given the general perception of academicians as hypercompetent people. Secret: Everybody that’s actin like they know, doesn’t really know. So ask your question. It’s probably not as stupid as you think. Now say this with me: “I’m smart enough, my work is important, and damn it, I’m gonna make it.”
  • Be patient with yourself.
    • Be patient with your own process of intellectual growth. You will get there and it will all come together. You aren’t supposed to know everything at the beginning. And you still won’t know everything at the end (of coursework, exams, the dissertation, life…).
    • Getting the actual degree isn’t about intellect. It is about sheer strength of will and dogged determination. “Damn it, I’m gonna walk out of here with that piece of paper if it’s the last cottonpickin’ thing I do.” That kind of thinking helps you to keep going after you’ve just been asked to revise a chapter for the third time, your committee member has failed to submit a letter of rec on time, and you feel like blowing something or someone up.
  • Be your own best advocate. Prioritize your own professional needs/goals.
    • You have not because you ask not.  You have to be willing to ask for what you need. You deserve transparency about the rules and procedures of your program, cordial treatment from faculty, staff and students, and a program that prepares you not only for the rigors of grad school but also for the job market (should you desire a career in academia).  But folks won’t hand it to you on a silver platter. You have to build relationships, ask questions, and make demands.
    • Figure out your writing process (the place [home, coffee shop, library], time [morning, afternoon, night], and conditions [background noise, total silence, cooler or warmer] under which you work best and try to create those conditions as frequently as possible during finals, qualifying exams, and dissertation.
    • Your self-advocacy will often be misperceived as aggression and anger, entitlement or selfishness. Don’t apologize. 

 

More here:

Throwback Thursday: Back-to-School Beatitudes–10 Academic Survival Tips”

Clients of Matrix Education and Editorial Services receive emotional support in each and every one of the areas identified by The Crunk. I have a weekly online support group for academics who have ADHD added to the challenges of non-traditional academic identities — i.e., people of color, LGBT, disabled, and other non-European-descendent-cisgender-male identities. This group currently meets Thursdays @ 5-6 p.m. Central through my Join.me technology (very easy to use), which allows screen sharing and recording (with your permission).

If/when I can gather three to four non-ADHD people interested in a support group that focuses on the issues specific to those non-traditional academic identities, I will create another group to be scheduled according to participants’ needs. The charge for this is $20 per person per one-hour session. If I have four people I will reserve one space for someone who needs to negotiate a lower fee.

Note: I am myself a white cisgender straight female, but my passion in life is to enable real social change by helping non-traditional academics to succeed and thrive. I have three identities that make ME non-traditional: I am ADHD myself, I am disabled in non-visible ways, and I have lived a lifetime of being “other” by virtue of surviving childhood sexual abuse. I know what it means to be invisible and to be judged by prejudice. In addition, I OWN the privileges that accrue to me by virtue of my whiteness and my status as middle class (despite low income) due to culture and education. And I am open to being called out when I do or say things that suggest I am unconscious of my privilege. I welcome being educated by my clients!

 

ADHD and Contextual Thinking

Years ago in early graduate school I wrote a paper on the communications theorist Walter Ong, who looked at the differences between and among primarily oral and primarily literate cultures and the ways that literacy actually restructures the way people think. He told a story about how some researchers were trying to get some indigenous people to categorize the way Westerners categorize things. You know — “one of these things is not like the other; which one is different, do you know?” The example he gave (if I recall correctly) was of a hammer, a saw, a carving knife, and a piece of wood. We would automatically say the first three are tools and the last one is not. However, these respondents absolutely insisted: “why take something away from the thing for which it was made?” Each of those “tools” would work on piece of wood — that is, the thing for which those tools were made. 

When we go about trying to “make a point,” we have great difficulty separating the “tools” from the “things for which they are made.” We are HIGHLY CONTEXTUAL THINKERS, and more often than not the context we feel we need to supply comes from our personal experiences. Thus as we relate our personal experiences as we are trying to make our point, it appears that we are “making everything all about ourselves.” When we are not at all doing that. We are simply conveying the ways in which we understand the world.

It is also our contextual thinking that makes it difficult for us to create a linear outline and to follow it, and to produce work that passes muster in a linear-thinking world. We understand what we read in the context not only of everything else we have read but also in the context of our personal lives. ALMOST EVERYTHING is relevant to the point we are trying to make, including something that may have happened to us (for example) when we were four years old!

This is a problem for us for three main reasons and three o main reasons alone:

1) The rest of the world (but especially the academic world) thinks linearly, or demands linear thinking, because they see it as more “efficient,” and so therefore all our provisions of context are just a waste of time.

2) The rest of the world devalues personal experience both as a source and as a context for knowledge.

3) Efficiency of time use is prized above everything else.

Do you see how utterly contrary these three concerns that “normals” have are to our way of being in the world, our way of understanding it? And how utterly alien they would be to people living in a primarily oral culture, where time is measured by the location of the sun and the moon in the sky, and people don’t mind waiting for others to arrive at a gathering because the waiting time can be spent in all sorts of wondrous pleasures, and nobody is thinking about the next meeting they have to get to?

And when it comes to speaking and making points — STORIES are valued?

Now, it may seem contradictory that all of us here are writers and we love to read (but kapow! I just suddenly understood why so many ADHD folks have trouble with reading, and it is not because of short attention spans, but rather because reading is linear and the subject matter all too often taken out of context).

I have learned how to edit dissertations and other writing in order to get them to conform to the standards of the linear, academic world that prizes efficiency. I am absolutely superb at it. But I am much better doing it with other people’s work than I am with my own, because I don’t have the attachments to context that my clients do.

Come to think of it, this may not just be an issue of differences between ADHD folks and “normals” but also differences between people whose own cultures are different from the dominant one. For example, I can see how African Americans might have difficulty with the linearity of “standard” academic thinking, depending on whether they grew up in middle class or lower class environments. In middle class environments they would have parents who’ve also been drilled in how to think linearly. Ditto with working class cultures. I know that working class folks find much of academia alienating.

Anyway, I have come to the point that I intend to DEFEND my way of expressing myself as a legitimate way of understanding the world. I may choose to speak less often in deference to the constraints of time so that others also have the opportunity to speak. But I will ask people to be patient with my story-telling and all my prefatory material that I believe needs to be part of “my point.” And if they aren’t willing to be patient, am out the door. Because I don’t need that negativity.

People who are looking for support from other people to allow them be who they are in all their glorious individuality as well as their differences from the “norm” should be able to accept someone who is different, but different in a different way.

Time to have an ADHD Liberation Movement, maybe? I am only half serious about that. But the half that is serious is very serious. I think we need to stop accepting other people’s evaluations of ourselves for our failure to conform to their expectations. We have our own unique contributions to make. Yes, we need to become more self aware — if for no other reason than we know how unbearable it can be to be in a room full of ADHD folks who are unaware! We do need to find ways to compromise and live within the dominant world, but as we do that we must not for once think that our way of being in the world is WRONG, something to be FIXED.

Coping with ADHD (part 1 — or is it 2? 3?)

I wrote this in response to someone who commented on my “Rhythms are the Best for Working,” post and decided it was long enough and worthwhile enough for me to make it a separate post.

Jonathan, I encourage you to CELEBRATE your ADHD as a quality that makes you stand out from the crowd. People with ADHD are generally very intelligent and have a wide variety of interests about which they can be equally intense. Instead of seeing it as a disability (except when you need support for it), see it as a “misfit” between your brain wiring and the expectations of a rigid world that likes “a place for everything, and everything in its place.”

What I try to do is follow my interest for as long as I can, and then pick up the thread of something else when interest wanes. The trick is to keep track of all your various interests and have a way to remind you of all the work you’ve already done on as-yet incomplete projects. So when you run up against a blank wall, go back to your other projects and see if you can spark some interest in one of them again. If you keep going, eventually you will complete something!

I have been writing almost all of my life, and I have saved everything, whether on paper (earlier work) or electronically (I’ve had a computer since 1984). At 64 I decided I needed to go back to old work & pick up where I left off, writing an autobiography. Well, guess what? It is already 3/4ths written, between my journal entries, emails, facebook posts, completed autobiographical short stories (names changed, but otherwise, autobiography), novellas, fragments, and poems. Right now it’s a matter of bringing it all together, filling in the gaps, and planning the story I want to tell (which affects how I arrange the materials), and then writing an ending. These days my age is pressing on me — I’d better get this done now, or I will never do it. And so I find myself carving time out for it, whenever I can fit it in.

There will always be setbacks. For instance, in June 2010 my son-in-law committed suicide, and I chose to move closer to my grandchildren. This has caused a major upheaval in my life, as all moves do, but particularly moreso for people with ADHD and for people with my various chronic pain conditions.

Nonetheless, it is the experience of all of that that has brought be back to my writing as a way of healing.

Setbacks are barriers only if you allow them to be so. Setbacks can be stepping stones instead. You may have to step back for a while, but something will gestate if you allow it, and eventually you will be a better, stronger person, and a better writer!

Rhythms are the best for working

Rhythms are the best for working.
Break the rhythm and it’s like
starting cold: creak and puff and
grind away, write reams of garbage
until the garbage becomes
a lubricant. Lift that dead
arm you’ve been sleeping on. See
it sway and flop: half corpse you
are. The arm is useless. Paralyzed
for life. Can’t do it. Won’t work.
Imagine yourself dead: this
is it, kid. Body won’t work.
Feel it dissolve into the
sheets. It’s noon. Last time I looked
it was nine. I don’t remember
sleeping. The rhythms of the
world have gone awry. Who can
trust a clock
now?

That’s the first stanza of a poem I wrote, first draft, some time around 1976 or so. More than 36 years later I still have trouble establishing a rhythm for working.

There was a time, back when my daughter was an infant, that I did manage to do that for, oh, about 6 months, starting in September of 1973. She was just a year old. I was suffering from horrible migraine headaches, and decided that they were caused by the fact that I was not writing, since at the time I was full-time mom and had no time for myself. So I found a parent-participation day care center (the only one then that would take a child still in diapers) where I took her every Tuesday and Thursday (with every eighth day my day for required participation). I would load her up into the car and drive from Ontario (Calif.) to Claremont, deposit her there at 8:30, drive back home, sit down at the typewriter (a manual!) and pound away for a few hours, drive back to pick her up at noon, come back home, feed her lunch, put her down for a nap, and then write for another hour or so while she slept.

It worked very well for a while. During that time I wrote the first drafts or portions thereof of nearly everything that ended up in my masters’ thesis (a collection of my own short stories). But then I hit a wall. I would sit at the typewriter and nothing, absolutely nothing, would come. And of course, my daughter decided to change her schedule. No more naps after lunch, mom. Thanks anyway!

There were many other things that interfered, not the least of which was my crumbling marriage, and internal conflicts of which I was only dimly aware … it took me three decades to understand the forces that were driving me then.

I am now 64 years old; 65 next August. An age when most people are getting ready for retirement (although that is taking much longer these days in this economic climate). Because of the various health issues I’ve struggled with, I’ve not really had a career yet. This in spite of all the wonderful gifts I have. I know in good part, aside from my health issues, this is a result of being ADHD, a diagnosis I did not receive until age 45, a few years after I completed my PhD. I read Sari Solden’s Women with Attention Deficit Disorderon the hunch that ADHD could be a major factor in the struggles I have had throughout my life. I read chapter after chapter with tears in my eyes. Tears of recognition and relief. Most important in what I got out of all that was the realization that I was not somehow morally deficient. My inability to establish and maintain order in my life was not a character flaw. I was not a terrible wife and mother.

One of Solden’s key arguments is that women are expected to keep order in the home. They are expected to keep everyone else organized and on track. When they can’t, it’s a reflection on them as women. Women who don’t keep their family lives in order are defective as women. Their entire identities are at stake. If  you have a husband who demands order, and who responds to the lack of it by hitting you below the “emotional belt” with attacks on that very identity, reinforcing your own sense of inadequacy, you spiral downward. Not knowing that it is something you cannot help, that you were born this way and you can’t fix it without help, leaves you feeling worthless.

So reading Solden’s book came as a huge relief to me. At last I had an answer for the long years of feeling I was completely incompetent and a failure at being a woman, and particularly a wife.

I haven’t been a wife for more than three decades now, having divorced my second husband in 1984, turning instead to focus my attentions on becoming a college professor. It took me ten years to finally finish that PhD. Getting the ADHD diagnosis (I insisted that my psychiatrist send me to a specialist for that) helped also in understanding why it took me so long. I remember working three times as hard as my cohorts to get my assignments done. I had to read first, marking the texts, then go back and type verbatim sections from those texts as notes, then review those notes several times before I could get the gist of the material. Not because I was stupid (far from it — once my work was turned in, everyone thought it brilliant), but because I would read for a bit and then my mind would go wild with new ideas applying what I had just learned. Hour upon hour would be spent in these flights of fancy. The dissertation journal I kept at the time is chock full of materials for at least TEN dissertations!

Whenever I would go to talk to my adviser about my dissertation, he would always ask me, “which one”?

My filing cabinets are also full of kazillions of articles, creative non-fiction essays, short stories, poems, novel ideas, novel chapters (different novels), and the like. Not to mention all the ideas I would have for solving social problems, or practical problems with the various institutions I worked for, flitting about from job to job.

I am, indeed, an “idea person.” What I am not good is setting up and maintaining that rhythm for work that is absolutely essential to bring an idea to fruition, suitable for sharing with the world and (one hopes) resulting in financial remuneration.

So, in addition to providing this blog as a means for my clients to connect and to get help sorting through their own blocks with writing, I am hoping this will also help me work through my own.

I am going to try to set up a rhythm for my own writing, and I suggest that others who are struggling like me figure out how to do that as well. You can post a reply here, or those who have “author” status can create their own posts about the blocks you are up against.

My first big block is that I am up against a life that is in complete disarray, mostly due to health issues that keep getting in the way. At this point I can’t even commit myself to a particular time of day at which I would concentrate on my own writing. I need to start by committing myself to 15 minutes a day just planning what to do with the rest of my day, even if it doesn’t include my own writing!

What about YOU?

When Outlines Paralyze

There are essentially two types of writers in the world: those who create and follow outlines with ease, and those who are paralyzed by them.

I’m the type that gets paralyzed.

Now, don’t get me wrong. I still find outlines very useful, but not until after I’ve written a full draft. Then and ONLY then can I find the right organizing scheme that develops organically from the content, rather than being imposed upon it. If I set up an outline too soon in the game, and then try to follow it, I will spend hours staring blankly at my screen, or writing in fits and starts, going here and there and essentially nowhere in the end.

I am the kind of writer who needs the process of getting the words down on paper (or these days, coded into bytes), in order to find out what I know and what I want to say. Writing for me is a process of discovery. I write down one thought, and that thought suggests another, and another, and another. Ultimately it becomes clear that I am beginning to repeat myself, and that I am rambling, often incoherently. But it’s best for me to keep the words flowing until they just won’t flow anymore. Then I can go back and edit out the chaff and put like things together and contrasty things side-by-side, and separate the ideas that belong in some other work from the one I need to write at the moment.

So how does that work after you have submitted a dissertation proposal with this beautiful outline that makes so much sense…until you actually try to write the material that is supposed to go with it? Well, as I told one of my coaching clients recently: the purpose of your outline in your dissertation proposal is to get your committee’s approval. After that, you are free to go wherever your ideas and your research take you, as long as you end up with something remotely resembling your proposal…and it is good.

The truth of the matter with my own dissertation is that you would barely recognize what I ended up with compared with the original outline I proposed. That’s because in the process of doing the research I learned so much more than I knew when I started. How can you create a workable outline of a piece that you haven’t even researched yet?

Another analogy I gave her derives from an essay I wrote decades ago when I applied to be a teaching master of arts candidate at Cal State Long Beach. I wrote then comparing writing to the process of working with clay in the ceramics courses I’d taken while I was an art major. One day I was working in the ceramics lab diligently trying to create nice little objects that would serve as Christmas gifts. The instructor came by and asked what I was doing. He said that was fine if that was all I wanted to do. But if I wanted to become a potter, I had to learn to listen to the clay. Instead of imposing pre-conceived ideas about what my object should look like, I had to learn to listen for the clay to tell me what it wanted to be. And I had to make mountains of mistakes, working the clay over and over and over again. Stopping, slicing it to see how even the walls were, then punching it down and starting over again. And over and over and over again.

That’s the same way I approach my writing. That is, the writing that comes before the editing.

My client gave me her plan for the next time — that she would do the next chapter, and she said it would be beautiful.

I said, “I’m not looking for beautiful.” Beautiful is what happens after the clay is out there, after it’s been worked through, after it has told you what it needs to be. Then we carve, cutting out what doesn’t belong, shaping and reshaping what is left.

Don’t worry about beautiful, I said. I am an expert at organizing and polishing writing, but I can’t do it until after the writing has been done!

See, the thing is that when you are aiming for beautiful when you don’t have much to work with yet is that the Editor in your head becomes a Vulture standing over you, ready to pounce and destroy. Or, as Gail Godwin put it, the Editor becomes “The Watcher at the Gate,”

Freud quotes Schiller, who is writing a letter to a friend.  The friend complains of his lack of creative power.  Schiller replies with an allegory.  He says it is not good if the intellect examines too closely the ideas pouring in at the gates.  “In isolation, an idea may be quite insignificant, and venturesome in the extreme, but it may acquire importance from an idea which follows it. . . . In the case of a creative mind, it seems to me, the intellect has withdrawn its watchers from the gates, and the ideas rush in pell-mell, and only then does it review and inspect the multitude.  You are ashamed or afraid of the momentary and passing madness which is found in all real creators, the longer or shorter duration of which distinguishes the thinking artist from the dreamer. . . . You reject too soon and discriminate too severely.”

 [I read this essay ages ago for an assignment at a women’s writing conference at UC Santa Cruz, two weeks worth of nothing short of heaven for me at the time, 1978.]

Editors are wonderful beings — whether in your own head, or hired. They are extremely useful and, when activated at the proper time, they can do beautiful. But the ones in your head have a tendency to block you rather than help you if employed to early in the game.

So for now, just write! 

A pet peeve: MS Word is more than a typewriter! Learn it!

Ok ok. I’m going to let off a bit of steam here. My biggest pet peeve is having to deal with a document written by someone who has never learned how to use even the most basic features of MS Word. Beginning with…would you believe…word wrap?

I still get materials from writers who use a carriage return at the end of each line.

Yep.

Most, of course, do understand word wrap — that is, that the software will wrap the text to fit any line length you specify. So, for instance, if you have need for a 4″ text line, you just set your margins, and voila, Word wraps your line around that length and there you are. But beyond that most are clueless.

Among other things, I will secretly hate you if you use tabs or spaces for indents, and tabs or spaces plus carriage returns to set up the format of your bibliography. I will hate you because in order to properly format all of the above, I will have to remove every tab, every space, and every carriage return that doesn’t follow the final period in a citation. I will secretly hate you because having to do all that repeatedly (remember most of you send me long documents, and I have many other clients doing the same thing) results in repetitive stress injuries and the need for physical therapy.

Back in the dark ages, long before computers, I took a typing class as a freshman in high school with the expectation that it would serve me well throughout my education as I would be typing many papers. I was right. I learned to touch type and ultimately pushed up my speed to 65 wpm as I also began composing with the typewriter. Now with my compact Mac keyboard I am able to type almost as fast as I can think!

I bring that up to make another point: somewhere along the way you all should have had a class in how to use the amazing functions of MS Word. I don’t care how “un-intellectual” or how “vocational” such a course might seem. Like the typing course I took in high school, it will serve you well throughout your education, and your life if you plan to be an academic.

Word’s style format function is a dissertation editor/writer’s godsend. If you set styles for body text, headings, footnotes, and bibliographies, and use them religiously, you can be guaranteed that your final document will match up to your Graduate College’s requirements. And if there is a mistake it can take a minute or less to fix the problem. Even more wonderful is that Word can generate a Table of Contents, with all the pages perfectly matched to the headings, in the blink of an eye.

Because I have learned the hard way that the vast majority (as in 99.9999%) of the people who will be submitting work to me will have little to no acquaintance with Word beyond Word wrap and maybe setting margins, and as a consequence I would be having to deal with massive amounts of formatting and the resulting RSI’s, I am going to charge a separate fee for formatting, to wit: an extra $1.50 per page. Now, believe me, this is not me being either mean or greedy. It is me trying to save my body. Because the point of it isn’t to bring in more money for me, it is to get you to do your own formatting.

I will be providing every client with a style template geared to their own College and selected stylebook requirements. Of course, that doesn’t mean you will know how to use them. For the completely uninitiated, I suggest that you look at one or more of the following:

For PC users:

Microsoft Word 2007 Style Basics

The Essentials of Creating and Using Styles in Word 2007

Setting Up a Paper in APA Style Using Microsoft Word 2007

Styles, Templates, and Quick Styles in Word 2007 – Libby Hemphill

Have later versions of Word? Well, there’s a simple thing you can do. GOOGLE! Here are good search terms for that:

Word 2010 format styles (change the year for later versions)

Here are a couple that I get from that search:

How to Use a Formatting Style in Word 2010 – For Dummies

APA Format in Word 2010 – YouTube

Of course there are many more.

Now, if you are a Mac user like me, using styles is even simpler. Here are some tip pages that show up with I modify the search with Mac versions (Mac versions come out a year later)

Word 2008 format styles (change the year for later versions)

How to Define Formatting Styles in Word 2008 for Mac – For Dummies

Applying Styles in Mac Word 2008

Word 2008 for Macs: Text Styles – Tufts University

You may even find instructions and templates specific to your own university if you just add the name of your university to the search terms.

Ain’t life wonderful with Google? You just have to know what search terms to use, and often that’s pretty basic, as above.

So, if you haven’t had a class in how to use Word, don’t have the time for one, but expect to be producing written documents for academia for some time, whether as student or faculty, it’s time to give yourself a self-driven course in using styles for formatting. You will thank yourself, and your editors (including journal editors) will thank you.

Resources on Academic Writing Part I

As I continue working with new clients I am discovering a great deal of common ground: graduate schools appear to do very little to help prepare their students for the rigors of academic writing.

Now, don’t get me wrong. My own original literature review began exactly the same way. It was rambling, overly long, inchoate, disorderly…leaving readers impatient for me to “get to the point!” I had good excuses for that. After all, I had bit off an giant chunk of ideas to chew on: sociological theories of agency, historiography, feminist theory, and women’s history; all of which I intended to bring to bear on a field that by its very nature had given very little thought to any sort of theory at all: journalism history. And oh yes, I forgot, I also had to cover various approaches within communication theory as well.

Needless to say, “cutting to the chase” was a long, drawn-out process struggling with decisions to cut prose with which I had become enamored and that seemed indispensable — to no one else but me.

I went looking for something to help explain to a new client the problems with her literature review and to offer some ideas on how to resolve it, and happily came across this wonderful article, “A Guide to Writing the Dissertation Literature Review,” by Justus J. Randolph of Walden University. As Randolph writes in his abstract, “Writing a faulty literature review is one of many ways to derail a dissertation.” It is also one of the many ways to cause your editor to tear her hair out!

Guide to Writing the Dissertation Literature Review. By Justus Randolph.

This article provides a terrific taxonomy of the different kinds of literature reviews, and approaches to writing them. Little did you know that there are many ways to accomplish this task, with the choice depending on your audience(s) and purpose.

Here is a table of that taxonomy, created by H.M. Cooper in “Organizing Knowledge Synthesis: A Taxonomy of Literature Reviews,” Knowledge in Society (1988) 1: 104-26:

Cooper's Taxonomy of Literature Reviews

As you can see, there are many variations of focus, goal, perspective, coverage, organization and audience. As noted in the U Illinois-Urbana/Champaign library I took this from:

This chart seems overwhelming! But don’t be afraid. All it is doing is laying out some simple questions you should ask yourself before beginning a Literature Review. For example, the first row, “FOCUS,” is asking what outcomes, methods, theories or practices your literature review is about. Are you tracking the outcomes of previous studies, the methods that have been used over time, or something else?

You don’t need a definitive answer to all these questions, but they will help focus your research.

Questions to consider:

  • Which of these characteristics seem to fit within your field?
  • What would you like your Literature Review/thesis/dissertation to accomplish?
  • Is your aim to influence theory within your field, or have specific application?
  • Who is your audience?
  • Does your field necessitate a particular perspective?
  • How does your field typically organize its findings?

****

Another very useful article is this one, the first chapter in a book by Eric Hoftsee, Constructing a Good Dissertation:

Writing the Literature Review

As Hoftsee notes:

A literature review serves several purposes in your dissertation. A good literature review shows

  • that you are aware of what is going on in the field, and thus your credentials
  • that there is a theory base for the work you are proposing to do
  • how your work fits in with what has already been done (it provides a detailedcontext for your work)
  • that your work has significance
  • that your work will lead to new knowledge. 

Hoftsee has some very helpful suggestions for how to organize your literature review and select the materials to include. This one is a bit simpler and easier to understand than Randolph’s, but both are useful.

Indeed, I plan to make the both of them required reading for all new dissertation clients! So get busy!

The importance of being stingy with the word “important”…

One way to improve your writing — please banish the word “importance” and all its variations from your vocabulary. Every once in a while the word and its cohorts might have a place, but for the most part it is empty and it says absolutely nothing.

Instead of CLAIMING value for a finding (or whatever else you are saying is important), DEMONSTRATE it.

Example from a client:

  • In addition, all three pedagogical projects are characterized by an articulated personal investment in the process. The importance of an articulated personal investment in the material was characteristic of all three pedagogical projects.

Which I changed to:

  • We all used a variety of approaches to enunciating or deflecting attention away from elements of our identities as a part of the pedagogical project.

This not only eliminated the word “important,” it also eliminated a lot of excess verbiage.

A variation, using one of the “cohorts” of “important”:

  • Documenting these experiences, challenges, and our reflections on them, using detailed portraits, is a major contribution to the field.

Which I changed to:

  • Documenting these experiences, challenges, and our reflections on them, using detailed portraits, revealed new insights into the body as text in the classroom.

Notice how “revealed new insights” makes clear what the contribution is, DEMONSTRATING the contribution, rather than merely CLAIMING it.

Now obviously there are going to be times when the word or similar words are appropriate. Another example from the same author:

  • Language and self-identification regarding sexual orientation and gender expression emerged as an important theme among the cases.

An interchangeable word would have been “significant” or “major.” But there’s another word that I believe serves the purpose better: “salient.” “Salient” means “most noticeable.” It has a more specific connotation than “important.” In this case the word “important” wouldn’t be wrong, but rather not quite as precise as “salient.”

Here is an occasion where the word “important” fits:

  • Similarly, I find sharing my experiences as a student to be very important, particularly for students of color.

Still, another way to say it would be:

  • Similarly, I find sharing my experiences as a student to be very helpful to others, particularly for students of color.

It is the “helpfulness” of the sharing that makes it important.

Another:

  • Language and self-identification regarding sexual orientation and gender expression emerged as an important theme among the cases.

This is one I’ve let slide by. But consider this instead:

  • Language and self-identification regarding sexual orientation and gender expression emerged repeatedly throughout the interviews.

or

  • Language and self-identification regarding sexual orientation and gender expression emerged as a constant theme throughout the interviews.

These latter two, though only slightly different from the original, still avoid the repetition of the word. Most important (grin), is that it reserves the word important to be used when it truly is important!