Tag Archives: dissertation

Dissertation writing: inscribing a newly created “author in the text” while we create ourselves anew as academics

One of the issues new dissertation writers must address, but which is rarely if ever discussed, is the extent to which writing a dissertation (or, for that matter, any other text) involves creating a new self who is inscribed into the text. That “author-in-the-text” is not, of course, our complete selves nor does it in any way even remotely reflect the fullness of our various subjectivities. Rather, that author-in-the-text who successfully jumps the dissertation hurdle is the person who has proven that she can join the world of academia as a fully credentialed scholar, particularly in her chosen field. The subject she inscribes into her dissertation has a certain degree of confidence and authority, but she respects those who have come before her (e.g., in her literature review) and honors the members of her dissertation committee by demonstrating her knowledge of THEIR work, to the degree it is relevant to hers. The voice with which she speaks is knowledgeable of what has come before, but she has some new ideas and research to add to that. And she is able to take on the mantle of the scholar.

We all have many personas (or subjectivities), of course, who come out in different contexts. There is the persona who has fun with her friends and may in fact be a “stitch” — the “class clown,” so to speak. There is the lover, the friend, the spiritual person (if that is important to her), perhaps “the poet” or “artist,” and even the political activist. Then there are the subjectivities that accrue to us through our positions within race, gender, sex, ethnicity, ability, and class backgrounds (as well as other forms of intersubjectivity).

Although to some extent the “political activist” has been given some room to enter academic discourse (a very SMALL room), none of the other personas are admitted. And the subjectivities that we have acquired through our political and social positions remain suspect.

In the effort to eliminate those “verboten” subjectivities, all too often dissertators squeeze the very life out of their writing.

Those who enter academia from the margins come into that academic world as strangers to it. We have to learn a new language, a new way of thinking about the world, a new set of behavioral rules, and particularly a new set of rules for thinking and writing. It is all very strange to us. Flipping an analogy from Clifford Geertz, we are natives “going academic,” rather than academics “going native.” In the process of finding our way in this strange land, we become uncomfortable with it, long for our old ways of thinking and being in the world. Even if we have been academics before (such as I was when I got my master’s in English), when we enter into a field that is primarily sociological, we are often lost. Nothing looks familiar, and very little seems like fun. Why are we doing this? Why are we subjecting ourselves to this strange new world?

Note the word “subjecting.” When we identify ourselves as subjects — as subjects in a sentence, so to speak — we are at the helm, in control, the subjects of our destinies. We knew our old world. We knew how to be in it. We knew how to be subjects rather than objects.

But in order to become subjects in this new world we have to rewrite ourselves into the texts of our academic work. Coming from the margins is particularly difficult, because there is so much in academia that is an anathema to the cultural positions we once enjoyed. We have to be rational rather than intuitive. We have to write in a linear, logical way, using a new vocabulary and following a relatively confining “map.” We have to prove to those who hold the power that we are worthy subjects.

In order to do that, we have to SUBJECT ourselves to this new culture. We have to “go academic” and let go of our native culture. What seems completely rational from the point of view of our “native cultures” is denied by academia. If it is not relegated to the garbage heap, at the very least it is seen as “less than” the academic way of being in the world and thinking about it.

This can be a very painful process. We don’t want to let go of our native positions, nor should we. What would be the point of bringing people from the margins into the center if we end up being just like the people who are already there?

And so we struggle, constantly, with the urge to give up and walk away. The problem becomes: how do we maintain our original, native culture while we inscribe ourselves into our work as academics? Sometimes the process just hurts too much. It feels just too damn hard!

Renato Rosaldo, in the book, Culture and Truth, the Remaking of Social Analysis, offers a whole lot of permissions, most particularly because Rosaldo quotes from a wide variety of different kinds of texts to make his points. One of my biggest problems when I was writing my own dissertation was the feeling that I had to somehow legitimize what I have to say before I can say it. And often the problem is that what I have to say cannot be said within the normal rules of academic discourse.

Anya (my daughter) once gave me a book for Christmas, a collection of writings by women on war. One of the articles discusses how the techno-strategic discourse of nuclear defense excludes human subjects, makes nuclear missiles into the subjects that are to be “protected.” So that any reference to human subjects – the subjects of normal moral discourse – is illegitimate. The two forms of discourse are completely incompatible. The two have completely different referents. Within techno-strategic discourse, it is conceivable to have a “survivable” nuclear war, because the survivors are whatever nuclear weapons remain.

Rosaldo speaks of border crossings, of multiple cultural identities and subjectivities, of the insights that the powerless and subordinate may have into the powerful and dominant, of what the “weak” may have to say of the “strong.” Of incompatible narratives coexisting.

Clearly there are some narratives that must be buried. Some narratives are morally untenable.

I grew up as a nomad, with no particular community or set of identities, except, perhaps, for whatever community my family itself found in being different. There is a good deal about me that is “American,”’held onto tenuous indeed. However strong they may have been for her, they have not been passed on to her children.

I have no deep emotional ties to my own siblings. Though we have endured much trauma together.

I followed in my father’s footsteps, so to speak, in my adulthood. I have continued to be a nomad. I have refused roots; refused a history. I have sought freedom from my past. I am getting to be a bit old for that now.

Interestingly, in my search for freedom I also sought a community – a community of like-minded spirits. That community has been elusive. I touched it temporarily in Iowa City. A community of politically-committed intellectuals with imagination, striving to make sense of the world while trying to improve upon it. But it is impossible to find community in Iowa City because its population is so transient.

This is a rather roundabout way of getting to what I wanted to say about myself in the first place. And that is to my sense of intellectual homelessness. In a way I have repeated in my intellectual life the nomadic existence of my biography. I belong to no discipline. I stand in the border zones. Intellectually, I am like Rosaldo’s Chicano. Intellectually, I grew up in an Eden of art and literary studies, a writer of fiction, concerned with form, esthetics, beauty; I moved to the “real world” of journalism, history, sociology, anthropology; I’ve come back again to literary studies, armed with sociological and political concerns.

I suppose it is my intellectual homelessness that enables me to speak from the border zones, from the territory where the disciplines merge into one another. Borders have become my home. My home is wherever I am.

We have heard stories about the anthropologist “going native.” I wonder. Can a native “go anthropologist”? The anthropologist learns the language, ritual, customs, culture, of his/her subjects; then interprets them for an academic audience. Suppose we have a “native” learn the language, etc., of academia, and then return home to tell his/her community about the strange practices of academics. What could academics learn from such an exercise? Suppose an academic were to try to look at his/her own cultural practices from the point of view of his/her subjects of study?

Can the native “go academic” without losing his/her original identity? That is the question for those of us who have been at the margins and have entered academia, like Rosaldo as a Chicano, like nearly all women, and certainly all people of color. Learning academic discourse changes us; it makes the unthinkable thinkable. We have to acquire a different subject position, and that transforms us; yet we can never become one with the dominant class, one with Anglo-Eurpopean men. We no longer belong to the place where we came from; we will never find ourselves at the center, either – although it is questionable whether we desire that position anyway.

In some ways I think there is greater freedom in the margins. In order to be in the center you have to follow the rules that define the center. Becoming a critic automatically places you on the outside. Though of course there are centers of criticism, e.g., white Marxist males; in this case marginal positions are chosen by groups who otherwise occupy center stage. The difference is that marginalization here is a matter of choice; the men can return to the center at any time, are likely to be welcomed as prodigal sons.

Things fall apart.

The center cannot hold.

(Or something to that effect, from Yeats’s The Second Coming.)

What rough beast slouches toward Bethlehem to be born?

The center is disintegrating, and that is scary to those who have always occupied it.

The academic writing from the margins in order to eventually locate herself in the center of academia is constantly engaged in a balancing act: she must hold onto the special subject positions that she has acquired from living in the margins in order to maintain the special viewpoints that she brings into academia, for what else is the point of diversity? At the same time, in order to take on the mantle of the “credentialed scholar,” she must speak in an alien voice. She has to “go academic” while at the same time holding fiercely onto the person she was before she entered the academy. It is a challenge fraught with peril.

And I think that this, often, is the source of greatest anxiety for those attempting to enter academia from the margins — an anxiety that can cripple at worst and “constipate” (in terms of the flow of writing) at best. The linguistic structures that emerge from this battle all to often are cramped, confusing, ambiguous, and convoluted; worst of all, the process can “kill” — at least, kill the will to go on.

Committee members and dissertation advisers are gatekeepers, and as such they must learn to watch for the ways in which those who enter the academy from the margins can be destroyed by it. That is, if they are truly committed to diversity.

A few typographical points: making your manuscript more readable and saving paper to boot!

While I am on the subject of working with MS Word I figure I should make a few small (but crucial) points about typography.

The first thing you need to know about fonts is that there are two basic types: serif and sans serif. Serif type has those little squiggly things at the tips of the lines that form the letters. Sans serif type has basic, clean lines. One of the most popular fonts for academic work is Times New Roman (or Times); the second most popular are Helvetica and Arial, which are very similar sans serif fonts.

Below you will find a screen shot of the first three paragraphs of this post in Times New Roman, Helvetica, and Arial:

Font comparison 1

As you can see, Helvetica and Arial look quite similar — but notice that Arial takes up slightly less space, while Times New Roman takes up the least space of all. Imagine the difference that will make when you go to print several dozen or more pages—imagine how many trees can be saved when students choose the right font for printed papers! Not to mention how much money you save on copying costs or even printing your own. Although the ink cost is pretty close to the same, you would be saving the cost of paper, and over time that really adds up.

So, which of these are easiest to read? Studies on typography and reading have confirmed that serif type is easier to read in print, whereas sans serif is easier to read online or in electronic files. Whether your faculty want you to submit paper or electronic versions of your work is key to choosing which font to use. Many faculty are now requesting electronic versions only  — particularly for online courses, since the mailing back and forth can get to be horrendous. On the other hand, many still want to read your work on paper. Helvetica and Arial, however, can be readable at 10 point, which will save even more paper:

Font size comparisons

As you can see here, Arial 10 point takes up even less space than Times New Roman 12 pt. But it is still relatively easy to read, even on paper. In fact, both Helvetica and Arial are easier to read at 10 point vs. 12 point type—unless you are in need of large type because of visual acuity problems, the smaller font is easier to read. There comes a point with font size when the larger is more difficult to read than the smaller, especially when there are large blocks of continuous type as there are in academic papers. Headings and subheadings are a different story altogether, however. You need to check with your department’s preferred style book to find out how best to set those headings.

Now, here’s the thing. When you are submitting a manuscript to me for editing, I want all of your type to be exactly the same throughout (except where you need to indicate emphasis with italics). Why? Because I will use Word’s wonderful style setting features, which allow me to format your work exactly according to your department or graduate college’s specifications. And if there turns out to be some error, I can change every heading and subheading throughout the paper in the blink of an eye by just changing the style settings. This saves a tremendous amount of work!

Equally important is that those style-set headings and subheadings will be used to “magically” construct a table of contents, also in the blink of an eye, with all the page numbers exactly what they are supposed to be and where they are supposed to be. Amazing, huh? 

Now,when you are submitting a paper on paper to a professor or teacher, first make sure if he or she has a preference for specific fonts and sizes. If you have a choice, you have to weigh the advantages of saving paper versus readability. Saving paper matters most when you have to provide several copies of a long document—you can literally save yourself hundreds of dollars if you have to supply, for instance, five copies of a 40-50,000 word document, which is what most dissertations or books are. Most people can handle 10 point Arial or Helvetica, but some cannot. In fact, your professor may specify which font you are to use. There is a reason for this visual “rigidity”—too much font variation among student papers can be distracting. You want your professor to focus on the content of your paper and not on its visual appearance—unless, of course, there is an assignment asking you to use photographs or illustrations and laying the type and images out as a brochure or poster. Whatever you do, don’t vary the font WITHIN your paper (except for size and bolding or italics, as specified for headings and subheadings by your required style book (APA, MLA/Turabian, Chicago, etc.).

When you submit a manuscript for publication to a journal or book publisher, be sure to find out what type font(s) and sizes they prefer as well as which style manual they use. Some don’t care about the fonts, but most do. Again, the uniformity of appearance is intended to remove the distraction of having to read submissions in a wide variety of fonts.

There are a few other fonts that are now being accepted for academic work, such as the samples below:

Serif type comparisons

As you can see, Times New Roman beats both of these others hands down for space saving. And although this screen shot of Times New Roman isn’t the most readable (for one thing, remember, serif type is harder to read online), it is eminently readable on paper and the size is just fine. There are typographical terms that explain the differences in appearance and use of space, but unless you are a graphic designer, you don’t need to be confused by them.

Here are comparisons of other sans serif fonts that are becoming more acceptable for academic use:

sans serif type comparisons

As you can see, Gil Sans is the most economical in terms of space saving of all these sans serif fonts. However, I don’t recommend it for long blocks of type, such as what you would have in an academic paper. I use it mostly for cover letters (or other formal letters) because I can squeeze a whole lot of words onto one (or two) pages, and it is still relatively easy to read. It wouldn’t work well with 8-10 pages or more, however.

Font and font size selection in academia come down to first pleasing your professor, and second, saving money (not to mention trees) by choosing the font that is both easily readable and economical in paper consumption.

Next up will be more discussion of typographical issues. For now, this is enough to absorb!

The wonderful power of MS Word (and its aggravating complexity)

Some time back I posted a rather peevish entry about how so many of my clients know so very little about the powerful editing features that MS Word has to offer, encouraging (well, pushing) people to use those features before sending a file to me, as it could save them a lot of money for my fees.

Unfortunately, it is precisely because Word is so powerful that it is also very complex and difficult to learn. Fortunately, however, there is plenty of information out there on the web to teach you how. There are even videos and slide shows that help make the instructions clearer—it can often be very difficult to figure out instructions when you can’t SEE what you need to do. I myself am a very visual learner, and even though I know Word pretty well right now, sometimes I forget how to use features (especially if I haven’t used them for a while), or there are new things I need to learn, or Word has changed, making it more powerful but also making it even more aggravatingly complex and difficult.

One thing everyone should know, and that is, if you don’t know how to do something, all you have to do is insert the right keywords into your browser’s search engine, and voila!…what you need will appear within the first few links.

For example, because it is often a long period between times that I need to use the “generate table of contents” feature (extremely useful in the preparation of defense and final versions of dissertations), that I have to look it up. So, for instance, I insert the following keywords into my search engine:

word 2011 create table of contents

The first two words identify the version of Word for which I need instructions, and the second two words are obvious. That is all that I need to get exactly what I am looking for. This yields the following collection:

word 2011 create table of contents

The very first link in that collection is:

create table of contents (http://www.papercheck.com/2011-microsoft-word-table-of-contents-mac.html)

This takes you to a page created by a professional editing company (believe me, you don’t want them: I am much less expensive and I give very personalized services, including coaching you through the emotional aspects of creating your essays, articles, dissertations, and books).

This page starts with the very first step, which is using the style function to create headings—Word uses these headings to create items in the TOC. Since I already know how to do that (and by the time I am generating a TOC I have already done that), I skip to the next image and set of instructions.

I don’t particularly care for the layout on that page (it’s kind of difficult to read), so I might go to the next link:

Word-2011-for-mac-make-a-table-of-contents (http://www.dummies.com/how-to/content/word-2011-for-mac-make-a-table-of-contents-automat.html)

This one goes into a bit more detail than the first, and it might be all I need. But the third is from Microsoft help itself, and this one gives you very explicit instructions on all of the steps, using a neatly organized set of links for each step:

Microsoft Word help site  (http://office.microsoft.com/en-001/mac-word-help/create-or-edit-a-table-of-contents-HA102929533.aspx)

So, in a very short time I have found everything that I need to remind myself not only how to create a TOC but also how to edit one!

You can also just start with the Microsoft Word help site  and use its site search engine to find what you need. This site is extremely helpful, but you might prefer a video to help you through each step. So, what can you do to find just video helps? Well, you go to Youtube.com and do a keyword search there.

Using the keywords: ms word 2011 tutorial table of contents

I get: ms word 2011 tutorial table of contents (https://www.youtube.com/results?search_query=ms+word+2011+tutorial+table+of+contents).

The first two links don’t help much—apparently the youtube.com search engine sometimes yields superfluous links. But the third link is this:

Create a Table of Contents in Word 2011 for Mac (https://www.youtube.com/watch?v=IaEHb4rM4pc)

This gives you a 6+minute video tutorial taking you through all the steps.

I am often surprised at how many people don’t seem to realize that about 95% of whatever you might want to know (except, perhaps, for the meaning of life!) is right there at your fingertips, waiting to be discovered with the right keywords. Well, what are the right keywords? That is actually pretty simple. You have to use the precise words that describe what you are looking for. For instance, you don’t want to use just “Microsoft Word help,” because that will give you a whole slew of links that may be useful but don’t get you to what you need right away.

In the cases here I have used the explicit term MS Word 2011 in order to get just the version of Word I need. You may have noticed that all of my links refer to the Mac version only. That’s because Microsoft first creates a new version for PCs (their largest market) and then adds the Mac version. So if you have a PC you might look for MS Word 2010 or even the latest version MS Word 2013. You can also look for earlier versions. Remember, PC  versions are created in the year before the Mac version.

So, I have identified the most precise version of the application. The next keywords identify exactly the tool for which I am looking, in this case, the Table of Contents. I can also look for Bibliography or Style or any other specific term for the tool I want to know about.

The same pattern applies no matter what you are looking for. First you identify the most precise general keyword (or phrase), and then the precise specific keyword (or phrase). The order in which you place the terms or phrases matters, because your search engine looks for those keywords first and the second set after. If you use

create table of contents MS Word 2011

you will still get what you need, but you will also get irrelevant links to other versions of MS Word. While the specific then general pattern in this case still gets most of what you want (since Word instructions are fairly precise anyway), with other subject matter that doesn’t have quite the precision you will get a great deal of irrelevant links that you will then have to search through to get the specific ones you want.

So remember this: no matter what you need to learn (or be reminded of) with MS Word, it is all there just waiting for you to do the search! 

 

Dissertation writing: inscribing a newly created “author in the text” while we create ourselves anew as academics

One of the issues new dissertation writers must address, but which is rarely if ever discussed, is the extent to which writing a dissertation (or, for that matter, any other text) involves creating a new self who is inscribed into the text. That “author-in-the-text” is not, of course, our complete selves nor does it in any way even remotely reflect the fullness of our various subjectivities. Rather, that author-in-the-text who successfully jumps the dissertation hurdle is the person who has proven that she can join the world of academia as a fully credentialed scholar, particularly in her chosen field. The subject she inscribes into her dissertation has a certain degree of confidence and authority, but she respects those who have come before her (e.g., in her literature review) and honors the members of her dissertation committee by demonstrating her knowledge of THEIR work, to the degree it is relevant to hers. The voice with which she speaks is knowledgeable of what has come before, but she has some new ideas and research to add to that. And she is able to take on the mantle of the scholar.

We all have many personas (or subjectivities), of course, who come out in different contexts. There is the persona who has fun with her friends and may in fact be a “stitch” — the “class clown,” so to speak. There is the lover, the friend, the spiritual person (if that is important to her), perhaps “the poet” or “artist,” and even the political activist. Then there are the subjectivities that accrue to us through our positions within race, gender, sex, ethnicity, ability, and class backgrounds (as well as other forms of intersubjectivity).

Although to some extent the “political activist” has been given some room to enter academic discourse (a very SMALL room), none of the other personas are admitted. And the subjectivities that we have acquired through our political and social positions remain suspect.

In the effort to eliminate those “verboten” subjectivities, all too often dissertators squeeze the very life out of their writing.

Those who enter academia from the margins come into that academic world as strangers to it. We have to learn a new language, a new way of thinking about the world, a new set of behavioral rules, and particularly a new set of rules for thinking and writing. It is all very strange to us. Flipping an analogy from Clifford Geertz, we are natives “going academic,” rather than academics “going native.” In the process of finding our way in this strange land, we become uncomfortable with it, long for our old ways of thinking and being in the world. Even if we have been academics before (such as I was when I got my master’s in English), when we enter into a field that is primarily sociological, we are often lost. Nothing looks familiar, and very little seems like fun. Why are we doing this? Why are we subjecting ourselves to this strange new world?

Note the word “subjecting.” When we identify ourselves as subjects — as subjects in a sentence, so to speak — we are at the helm, in control, the subjects of our destinies. We knew our old world. We knew how to be in it. We knew how to be subjects rather than objects.

But in order to become subjects in this new world we have to rewrite ourselves into the texts of our academic work. Coming from the margins is particularly difficult, because there is so much in academia that is an anathema to the cultural positions we once enjoyed. We have to be rational rather than intuitive. We have to write in a linear, logical way, using a new vocabulary and following a relatively confining “map.” We have to prove to those who hold the power that we are worthy subjects.

In order to do that, we have to SUBJECT ourselves to this new culture. We have to “go academic” and let go of our native culture. What seems completely rational from the point of view of our “native cultures” is denied by academia. If it is not relegated to the garbage heap, at the very least it is seen as “less than” the academic way of being in the world and thinking about it.

This can be a very painful process. We don’t want to let go of our native positions, nor should we. What would be the point of bringing people from the margins into the center if we end up being just like the people who are already there?

And so we struggle, constantly, with the urge to give up and walk away. The problem becomes: how do we maintain our original, native culture while we inscribe ourselves into our work as academics? Sometimes the process just hurts too much. It feels just too damn hard!

Renato Rosaldo, in the book, Culture and Truth, the Remaking of Social Analysis, offers a whole lot of permissions, most particularly because Rosaldo quotes from a wide variety of different kinds of texts to make his points. One of my biggest problems when I was writing my own dissertation was the feeling that I had to somehow legitimize what I have to say before I can say it. And often the problem is that what I have to say cannot be said within the normal rules of academic discourse.

Anya (my daughter) once gave me a book for Christmas, a collection of writings by women on war. One of the articles discusses how the techno-strategic discourse of nuclear defense excludes human subjects, makes nuclear missiles into the subjects that are to be “protected.” So that any reference to human subjects – the subjects of normal moral discourse – is illegitimate. The two forms of discourse are completely incompatible. The two have completely different referents. Within techno-strategic discourse, it is conceivable to have a “survivable” nuclear war, because the survivors are whatever nuclear weapons remain.

Rosaldo speaks of border crossings, of multiple cultural identities and subjectivities, of the insights that the powerless and subordinate may have into the powerful and dominant, of what the “weak” may have to say of the “strong.” Of incompatible narratives coexisting.

Clearly there are some narratives that must be buried. Some narratives are morally untenable.

I grew up as a nomad, with no particular community or set of identities, except, perhaps, for whatever community my family itself found in being different. There is a good deal about me that is “American,”’held onto tenuous indeed. However strong they may have been for her, they have not been passed on to her children.

I have no deep emotional ties to my own siblings. Though we have endured much trauma together.

I followed in my father’s footsteps, so to speak, in my adulthood. I have continued to be a nomad. I have refused roots; refused a history. I have sought freedom from my past. I am getting to be a bit old for that now.

Interestingly, in my search for freedom I also sought a community – a community of like-minded spirits. That community has been elusive. I touched it temporarily in Iowa City. A community of politically-committed intellectuals with imagination, striving to make sense of the world while trying to improve upon it. But it is impossible to find community in Iowa City because its population is so transient.

This is a rather roundabout way of getting to what I wanted to say about myself in the first place. And that is to my sense of intellectual homelessness. In a way I have repeated in my intellectual life the nomadic existence of my biography. I belong to no discipline. I stand in the border zones. Intellectually, I am like Rosaldo’s Chicano. Intellectually, I grew up in an Eden of art and literary studies, a writer of fiction, concerned with form, esthetics, beauty; I moved to the “real world” of journalism, history, sociology, anthropology; I’ve come back again to literary studies, armed with sociological and political concerns.

I suppose it is my intellectual homelessness that enables me to speak from the border zones, from the territory where the disciplines merge into one another. Borders have become my home. My home is wherever I am.

We have heard stories about the anthropologist “going native.” I wonder. Can a native “go anthropologist”? The anthropologist learns the language, ritual, customs, culture, of his/her subjects; then interprets them for an academic audience. Suppose we have a “native” learn the language, etc., of academia, and then return home to tell his/her community about the strange practices of academics. What could academics learn from such an exercise? Suppose an academic were to try to look at his/her own cultural practices from the point of view of his/her subjects of study?

Can the native “go academic” without losing his/her original identity? That is the question for those of us who have been at the margins and have entered academia, like Rosaldo as a Chicano, like nearly all women, and certainly all people of color. Learning academic discourse changes us; it makes the unthinkable thinkable. We have to acquire a different subject position, and that transforms us; yet we can never become one with the dominant class, one with Anglo-Eurpopean men. We no longer belong to the place where we came from; we will never find ourselves at the center, either – although it is questionable whether we desire that position anyway.

In some ways I think there is greater freedom in the margins. In order to be in the center you have to follow the rules that define the center. Becoming a critic automatically places you on the outside. Though of course there are centers of criticism, e.g., white Marxist males; in this case marginal positions are chosen by groups who otherwise occupy center stage. The difference is that marginalization here is a matter of choice; the men can return to the center at any time, are likely to be welcomed as prodigal sons.

Things fall apart.

The center cannot hold.

(Or something to that effect, from Yeats’s The Second Coming.)

What rough beast slouches toward Bethlehem to be born?

The center is disintegrating, and that is scary to those who have always occupied it.

The academic writing from the margins in order to eventually locate herself in the center of academia is constantly engaged in a balancing act: she must hold onto the special subject positions that she has acquired from living in the margins in order to maintain the special viewpoints that she brings into academia, for what else is the point of diversity? At the same time, in order to take on the mantle of the “credentialed scholar,” she must speak in an alien voice. She has to “go academic” while at the same time holding fiercely onto the person she was before she entered the academy. It is a challenge fraught with peril.

And I think that this, often, is the source of greatest anxiety for those attempting to enter academia from the margins — an anxiety that can cripple at worst and “constipate” (in terms of the flow of writing) at best. The linguistic structures that emerge from this battle all to often are cramped, confusing, ambiguous, and convoluted; worst of all, the process can “kill” — at least, kill the will to go on.

Committee members and dissertation advisers are gatekeepers, and as such they must learn to watch for the ways in which those who enter the academy from the margins can be destroyed by it. That is, if they are truly committed to diversity.

“Life in Balance” time management application

One of my brothers and I may be developing an application that will help people to not only organize the “getting and spending” and maintenance aspects of their lives, but also help people to work toward a “life in balance,” where they will be able to do more of what they WANT to do and less of what they believe they HAVE to do. Also important: a goal of this is to help creative and ADHD types translate more of their brilliant ideas into actual accomplishments. AND at the same time fulfill more of their spiritual and relationship needs. (Ok, so I am imagining something close to heaven…that’s just my crazy, highly imaginative brain at work.)

This is a very exciting project, and perhaps I am too eager (my brain imagines a world in which it has all already come to fruition, without any thought to the very real obstacles we will likely encounter along the way) to announce this. But I can hardly contain myself!

Please let me know if you would be interested in participating in testing the product as it is developed (oh I am SO “jumping the gun” on this! — I don’t even know if my brother can translate my ideas into code!).

I can’t give more details as this is a public page. But if you are a person who finds existing time/work/project management software (and the paper versions that preceded them) extremely frustrating and generally useless, this could be the very thing you need.

I can’t make any promises that this will actually come about. But knowing that there are lots of people interested can keep the incentive to work on this high at the top of my own “to do” lists.

If you are interested, please complete this survey. All questions are optional, including contact information. However, if you are interested in participating in beta tests of this application, you will need to supply your contact information and answer all questions.

You may also post general thoughts  about this idea below.

When Outlines Paralyze

There are essentially two types of writers in the world: those who create and follow outlines with ease, and those who are paralyzed by them.

I’m the type that gets paralyzed.

Now, don’t get me wrong. I still find outlines very useful, but not until after I’ve written a full draft. Then and ONLY then can I find the right organizing scheme that develops organically from the content, rather than being imposed upon it. If I set up an outline too soon in the game, and then try to follow it, I will spend hours staring blankly at my screen, or writing in fits and starts, going here and there and essentially nowhere in the end.

I am the kind of writer who needs the process of getting the words down on paper (or these days, coded into bytes), in order to find out what I know and what I want to say. Writing for me is a process of discovery. I write down one thought, and that thought suggests another, and another, and another. Ultimately it becomes clear that I am beginning to repeat myself, and that I am rambling, often incoherently. But it’s best for me to keep the words flowing until they just won’t flow anymore. Then I can go back and edit out the chaff and put like things together and contrasty things side-by-side, and separate the ideas that belong in some other work from the one I need to write at the moment.

So how does that work after you have submitted a dissertation proposal with this beautiful outline that makes so much sense…until you actually try to write the material that is supposed to go with it? Well, as I told one of my coaching clients recently: the purpose of your outline in your dissertation proposal is to get your committee’s approval. After that, you are free to go wherever your ideas and your research take you, as long as you end up with something remotely resembling your proposal…and it is good.

The truth of the matter with my own dissertation is that you would barely recognize what I ended up with compared with the original outline I proposed. That’s because in the process of doing the research I learned so much more than I knew when I started. How can you create a workable outline of a piece that you haven’t even researched yet?

Another analogy I gave her derives from an essay I wrote decades ago when I applied to be a teaching master of arts candidate at Cal State Long Beach. I wrote then comparing writing to the process of working with clay in the ceramics courses I’d taken while I was an art major. One day I was working in the ceramics lab diligently trying to create nice little objects that would serve as Christmas gifts. The instructor came by and asked what I was doing. He said that was fine if that was all I wanted to do. But if I wanted to become a potter, I had to learn to listen to the clay. Instead of imposing pre-conceived ideas about what my object should look like, I had to learn to listen for the clay to tell me what it wanted to be. And I had to make mountains of mistakes, working the clay over and over and over again. Stopping, slicing it to see how even the walls were, then punching it down and starting over again. And over and over and over again.

That’s the same way I approach my writing. That is, the writing that comes before the editing.

My client gave me her plan for the next time — that she would do the next chapter, and she said it would be beautiful.

I said, “I’m not looking for beautiful.” Beautiful is what happens after the clay is out there, after it’s been worked through, after it has told you what it needs to be. Then we carve, cutting out what doesn’t belong, shaping and reshaping what is left.

Don’t worry about beautiful, I said. I am an expert at organizing and polishing writing, but I can’t do it until after the writing has been done!

See, the thing is that when you are aiming for beautiful when you don’t have much to work with yet is that the Editor in your head becomes a Vulture standing over you, ready to pounce and destroy. Or, as Gail Godwin put it, the Editor becomes “The Watcher at the Gate,”

Freud quotes Schiller, who is writing a letter to a friend.  The friend complains of his lack of creative power.  Schiller replies with an allegory.  He says it is not good if the intellect examines too closely the ideas pouring in at the gates.  “In isolation, an idea may be quite insignificant, and venturesome in the extreme, but it may acquire importance from an idea which follows it. . . . In the case of a creative mind, it seems to me, the intellect has withdrawn its watchers from the gates, and the ideas rush in pell-mell, and only then does it review and inspect the multitude.  You are ashamed or afraid of the momentary and passing madness which is found in all real creators, the longer or shorter duration of which distinguishes the thinking artist from the dreamer. . . . You reject too soon and discriminate too severely.”

 [I read this essay ages ago for an assignment at a women’s writing conference at UC Santa Cruz, two weeks worth of nothing short of heaven for me at the time, 1978.]

Editors are wonderful beings — whether in your own head, or hired. They are extremely useful and, when activated at the proper time, they can do beautiful. But the ones in your head have a tendency to block you rather than help you if employed to early in the game.

So for now, just write! 

A pet peeve: MS Word is more than a typewriter! Learn it!

Ok ok. I’m going to let off a bit of steam here. My biggest pet peeve is having to deal with a document written by someone who has never learned how to use even the most basic features of MS Word. Beginning with…would you believe…word wrap?

I still get materials from writers who use a carriage return at the end of each line.

Yep.

Most, of course, do understand word wrap — that is, that the software will wrap the text to fit any line length you specify. So, for instance, if you have need for a 4″ text line, you just set your margins, and voila, Word wraps your line around that length and there you are. But beyond that most are clueless.

Among other things, I will secretly hate you if you use tabs or spaces for indents, and tabs or spaces plus carriage returns to set up the format of your bibliography. I will hate you because in order to properly format all of the above, I will have to remove every tab, every space, and every carriage return that doesn’t follow the final period in a citation. I will secretly hate you because having to do all that repeatedly (remember most of you send me long documents, and I have many other clients doing the same thing) results in repetitive stress injuries and the need for physical therapy.

Back in the dark ages, long before computers, I took a typing class as a freshman in high school with the expectation that it would serve me well throughout my education as I would be typing many papers. I was right. I learned to touch type and ultimately pushed up my speed to 65 wpm as I also began composing with the typewriter. Now with my compact Mac keyboard I am able to type almost as fast as I can think!

I bring that up to make another point: somewhere along the way you all should have had a class in how to use the amazing functions of MS Word. I don’t care how “un-intellectual” or how “vocational” such a course might seem. Like the typing course I took in high school, it will serve you well throughout your education, and your life if you plan to be an academic.

Word’s style format function is a dissertation editor/writer’s godsend. If you set styles for body text, headings, footnotes, and bibliographies, and use them religiously, you can be guaranteed that your final document will match up to your Graduate College’s requirements. And if there is a mistake it can take a minute or less to fix the problem. Even more wonderful is that Word can generate a Table of Contents, with all the pages perfectly matched to the headings, in the blink of an eye.

Because I have learned the hard way that the vast majority (as in 99.9999%) of the people who will be submitting work to me will have little to no acquaintance with Word beyond Word wrap and maybe setting margins, and as a consequence I would be having to deal with massive amounts of formatting and the resulting RSI’s, I am going to charge a separate fee for formatting, to wit: an extra $1.50 per page. Now, believe me, this is not me being either mean or greedy. It is me trying to save my body. Because the point of it isn’t to bring in more money for me, it is to get you to do your own formatting.

I will be providing every client with a style template geared to their own College and selected stylebook requirements. Of course, that doesn’t mean you will know how to use them. For the completely uninitiated, I suggest that you look at one or more of the following:

For PC users:

Microsoft Word 2007 Style Basics

The Essentials of Creating and Using Styles in Word 2007

Setting Up a Paper in APA Style Using Microsoft Word 2007

Styles, Templates, and Quick Styles in Word 2007 – Libby Hemphill

Have later versions of Word? Well, there’s a simple thing you can do. GOOGLE! Here are good search terms for that:

Word 2010 format styles (change the year for later versions)

Here are a couple that I get from that search:

How to Use a Formatting Style in Word 2010 – For Dummies

APA Format in Word 2010 – YouTube

Of course there are many more.

Now, if you are a Mac user like me, using styles is even simpler. Here are some tip pages that show up with I modify the search with Mac versions (Mac versions come out a year later)

Word 2008 format styles (change the year for later versions)

How to Define Formatting Styles in Word 2008 for Mac – For Dummies

Applying Styles in Mac Word 2008

Word 2008 for Macs: Text Styles – Tufts University

You may even find instructions and templates specific to your own university if you just add the name of your university to the search terms.

Ain’t life wonderful with Google? You just have to know what search terms to use, and often that’s pretty basic, as above.

So, if you haven’t had a class in how to use Word, don’t have the time for one, but expect to be producing written documents for academia for some time, whether as student or faculty, it’s time to give yourself a self-driven course in using styles for formatting. You will thank yourself, and your editors (including journal editors) will thank you.

Respect (and honor) your process

Tonight I was conversing with one of my clients who’s finally found her way through the tunnel she was in when we first started. As I told her, to be perfectly honest, if it had not been for what I know about the psychology of writing and learning to write (after decades of working with people at various levels of skill), I would have responded to her first drafts with something like “Who let you into graduate school?” Her work appeared to be about the level of a first year student in need of remedial instruction. And it would have been easy to dismiss the job and say “sorry, I don’t think you are cut out for this.” As, apparently, other faculty have implied. But I knew there had to be something deeper going on. You don’t get to that point in graduate school without being smart.

And then there was the topic of her dissertation, about what African American women students have to deal with, particularly the isolation, and being bombarded with cultural images telling them that they will never have what it takes.

I knew something deep was going on here, and we had to track it down and work through it.

And we have. Much of it has to do with the process she must go through in order to learn the material and apply it. This is very much like the process I had to go through with my then undiagnosed ADHD, where it took me forever to do the same work other classmates did in no time. (Though, to be quite honest, their end result often was nowhere near as good as mine, as reflected in my receiving my department’s award for Outstanding Doctoral Student in Research.)

She said she felt embarrassed about the work she had submitted earlier. I said, no! Don’t be embarrassed about it.  Don’t let yourself get bogged down in that self-criticism. Respect and honor your process. Clearly there are some people who will not understand, and from them you need to hide your process. But don’t let their lack of understanding give you something to beat yourself up over.

That’s how you work your way into another block.

Equally important, I saw how she was bound up in the very same conditions about which she was writing, in the same way that another client of mine who is facing blank page panic. Both of them must deal with not only all the conditions that lead the rest of us to have that panic; they must also deal with the cultural images telling them that they as black women aren’t cut out for academia.

All the more reason to respect and honor the process. This is how you get where you need to go.

A Room of Our Own — new writing support weblog

I created a shared weblog titled “A Room of Our Own” in order to help my clients stay on track with their academic writing by getting support from others struggling with the same difficulties. Clients are encouraged to share their troubles and their triumphs as they negotiate their way through the academic maze, which sometimes seems designed to frustrate and destroy hopes and dreams.

This blog is private. That is, whatever is shared here can be read only by the administrator, Georgia NeSmith (sole proprietor of Matrix Editorial Services) and other participating authors. Authors are invited individually and personally. Additional viewers may be invited with the permission of other participants. Viewers may comment on posts but may not create posts.

Because it is private, I cannot post a link here. Anyone who wishes to participate (it is open to non-clients as well) may go to my contact page here and select the writing support group radio button. Tell more about yourself in the description box.

Participation is limited to 15. Subscription fees are as follows:

Every client of Matrix Editorial Services is invited to participate in “A Room of Our Own” as an author free of charge for six months or until graduation, whichever comes first. Authors are allowed to create their own posts, categories, and tags.

After six months (or after graduation) you may continue to participate for a subscription fee of $15 per month until graduation or an additional six months, whichever comes first.

In addition, writers who do not require editorial services but want the benefits of a writing support group may join for free for three months, after which they must pay a fee of $25 per month if they wish to continue.

Currently the site is “bare bones” but eventually many resources will be added, and the site will be organized to ensure participants can easily track categories of information relevant to them.

If you wish to participate please

My commitment to supporting minority achievement

One of my current clients is working on a dissertation about academically successful black women, and what it takes for them to survive and succeed in academia. Among the issues she raises is the isolation that black women feel — the sense that they are out there, alone, struggling against internalized critics spouting racist denigrations of their character and ability, and having those voices reified in comments made by cohorts, faculty and administrators, albeit  often in unconscious ways.

These internalized critics can have a profound impact on the student’s ability to write. Much of good writing boils down to confidence in yourself. Without that confidence, getting the words out is extraordinarily painful. And terrifying. That critic within — the combined voices of all those committee members clearly horrified with your “obvious” shortcomings — stands over you as your worst enemy, ax in hand, ready to cut your head off if you don’t produce, and the words just won’t come. Or when they do, they are squeezed into incoherent, turgid, upside-down, inside-out sentences and paragraphs — making it appear as if you are so lacking in intelligence and skill that faculty wonder (behind your back) how you ever got admitted to graduate school in the first place. They may privately shrug their shoulders and believe you made it in solely because of affirmative action, unable to say what they really think because, well, there are all those pesky lawsuits just waiting to be filed, and they fear being named.

And then there are those who want to help, but don’t have the slightest clue how.

Beneath it all, however, there is this: without an advocate, without someone believing in you, without someone recognizing the psychology behind your frozen writing, you are at sea in a world that doesn’t understand, that cannot see the value of your contribution. You are caught up in a sticky, unrelenting web, and every effort to find your way out just binds you tighter.

There is a way out. I am more than an editor: I am a coach. I am that advocate. With me, your success is my success. I feel deep satisfaction as you work your way around and over and hurdles placed in front of you. I “walk the walk” right along side you, cheering you on, helping you find your way, filling in the missing pieces of the puzzle that somehow never made it into your preparation for academic work. And when the breakthroughs happen, I’m jumping for joy.